The main function of this section is planning, development and management of the library which involve general maintenance of the library, budget control, staff management, processing of bills, library correspondence, maintenance of office records, shifts arrangement and coordination with University administration, departments and other offices.
There are 28 departments on the campus having an annual book grant of Rs.20,000/- each and Rs.1.50 lakh to the library for the purchase of reference books. An amount of Rs.2,00,000/- sanctioned by ITDA, Eturnagaram for the purchase of books (1402 books) exclusively for ST students in the year 2004, and books(1235 books) exclusively purchased for SC students in the year 1992. The other self finance programmes allocate 10% of grant towards the purchase books from the total receipts of the year and books purchased under Self-finance course programme are maintained in the concerned departments.
All the books acquired by the library are processed scientifically for their arrangement in the stack room using DDC & AACR2. The catalogue cards and data input sheets are prepared in this section by the professional staff. With the help of these input sheets the database of books is being updated in SOUL software which is designed and developed by INFLIBNET, Ahmadabad.
Reference & Text Book Section
The reference sources like Encyclopaedias, Dictionaries, Directories, Year Books, Hand Books, Statistical Sources, Biographical Sources, Geographical Sources, and Reports are being maintained properly in this section for reference. Apart from the reference books, text books are also being maintained in this section. In addition, SC Book Bank, ST Book Bank is also being maintained in this section. The SC Book Bank is established with the funds provided by the social welfare department. The ST Book Bank is established with the ITDA funds. The Doctoral theses and M.Phil., dissertations of the Kakatiya University are processed and maintained properly in this section. This section functions from 8.00 a.m. to 8.00 p.m. including Second Saturdays and Sundays.
An amount of Rs.8 lakhs has been provided in the budget for subscription of research journals every year. The library is able to subscribe to about 151 Foreign and Indian Journals. Current issues are displayed subject wise and back volumes bound every year are maintained faculty wise. There are 30,000 back volumes.
The University Library maintains open access system. The readers can select and use books, according to their choice, one stack for social science, humanities Arts and General works, one another stack for science and technology.
The circulation section looks after the work of registration of borrowers, issue of borrower cards, maintenance of relevant records, reservation of books on demand, collection of overdue charges and reminding the borrowers for returning books after the due date and finally issuing of no-dues certificates. Books are issued to the teachers, research scholars, staff and students based on their eligibility to borrow the books. This section serves about 200 to 250 clientele on an average daily. Faculty members, research scholars, students and staff are members of the library and more than 30,000 books are circulated every year. An average amount of Rs.5,000/- are being collected as overdue charges per annum and remitted to the fund account.
Competitive Examination Material Cell
In order to encourage the students to prepare for competitive examinations and seek jobs an exclusive section has been created in the library. The magazines and books are acquired relating to national and state level recruitment tests such as UPSC, TPSC, NET, Banking, Railways, LIC. Various employment notifications, forth-coming conferences, admission notifications would be displayed on the notice board to help the readers. The material available in this section is being fully utilised by the students to plan their career development and for seeking employment many students benefited.
Newspapers and Magazines Section
The library acquires 6 English, 7 Telugu Newspapers covering national, regional and local papers. 12 magazines are received in the library, which include competitive socio, economic, political and cultural.
The library automation helps libraries for excellent control over collection. The Library Automation work has been under taken in the library and 90000+ volumes are entered with using SOUL software.
Further, the library is also coming under the fold of UGC-INFONET which is aimed to enhance the network and communication infrastructure at universities to have more access to various information sources available at national and international level.
The University Library is a member of INFLIBNET which is an organ of UGC. Under this programme, the Universities will be given financial and technical support for library automation and networking. As a part of this the UGC has provided a sum of Rs.1.00 lakh in 1996-97 towards creation of core facilities with which a computer and accessories were procured and a section called LAND (Library Automation & Networking Division) has been established exclusively for the purpose. Later, during the year 1997-98, the UGC has provided a sum of Rs.6.5 lakh towards site preparation and procurement of computers and also made a provision of recurring grant towards maintenance and data entry support. With the onetime non-recurring grant of Rs.6.5 lakh seven computer systems, UPS and necessary accessories were purchased besides preparation of site for LAND. The recurring grant of Rs.1.17 lakh was released under the INFLIBNET programme by UGC during the subsequent years which were utilized for data entry, bar coding, telephone expenses and maintenance of computers, etc.
The library has plans to create various databases and undertake automation various library functions and services with these trained personnel. Apart from this, it was also planned to have LAN (Local Area Network). Later, to cope with the increasing workload and the demand for Internet service, this division has been bifurcated into the following two sections namely:
1. Database Management Section (DBM)
2. INTERNET Service Section